![]() To do this, be sure to include the following information: When issuing a billing correction, you must make sure that the document clearly correlates to the previously issued invoice. This is a document that corrects the missing or incorrect information and is sent to the customer before they have paid the bill. If the bill has not yet been paid and has not been debited, then you can use a billing correction to correct your mistake. It is also best practice to inform the customer that you are issuing them a correction invoice. However, if the customer has already received the bill, you should issue the corrected one as quickly as possible. After all, they have not yet seen the mistake so they need never know it was made in the first place. All you need to do is start the first invoice again from scratch under the same invoice number and send it to the customer. If the incorrect invoice has not yet been dispatched to the customer or processed by your accounting department, then there is no need to create a correction invoice. Do not worry too much about spelling mistakes or typos – generally, if the meaning of your bill is clear, you do not need to make any corrections. Secondly, your corrected invoice must clearly refer to the previous invoice it is replacing. Firstly, you must issue the missing or correct information by means of a corrected invoice with a new invoice number. There are two things you need to remember when dealing with an invoice correction. If not, you run the risk of having inadequate records when it comes to filing tax returns and may risk not being able to claim back on your sales tax expenses. If one of these details is missing or incorrect, you should issue an invoice correction. ✓ You may be required to include sales tax in your invoice, depending on your state sales tax regulations. ![]() ✓ Accurate description of goods or services provided. ✓ The correct invoice number for the invoice. ✓ The deadline date for paying the amount due. ✓ The customer’s Social Security Number (if provided). ✓ The business Employer Identification Number (EIN), or if you run a sole proprietorship or LLC, your own Social Security Number. ![]() ✓ The full name and address of both the merchant and the customer. However, accounting best practice standards dictate that the following information should be present on any invoice issued by a merchant: There is no national legal standard in the USA that states what contents an invoice issued within the US to another customer within the US must include. ![]()
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